Meeting Problems and Suggested Strategies


Tech glitches can derail your meeting, and broken projectors and fuzzy phone lines are just a few of the many ways they can ruin a meeting. Among the most common frustrations of office workers, technology problems are often the root of the issue. To avoid such headaches, have an IT employee run through the meeting beforehand and keep a “tech on call” in case of trouble. Also, make sure your meeting room is equipped with the proper equipment.

Time management

How many times have you started a meeting only to discover that everyone arrived late? Even a single minute can add up to 10 minutes to the meeting. If your meeting starts at a time that is convenient to everyone, it would be better to start early than late. Being on time not only makes your meeting more productive, but it also sends a signal to those who are habitual latecomers that you value their time.


One of the biggest problems with a meeting agenda is that topics are not listed in order of importance. Many agendas end with ‘Any Other Business,’ which is simply an opportunity for attendees to flag items for a future meeting. This is a problem that can detract from the smooth flow of the meeting. Here are some common meeting problems and suggested strategies to solve them. Listed below are some ways to make sure your agenda is the most effective.


There are many ways to increase participant participation. Meetings serve many purposes, including assessing social dynamics and developing desired repertoires. For example, a meeting can be an opportunity to model effective conflict resolution and distribute reinforcers to suppress competition. Meetings can also be used for research studies and to synthesize literature on topics of interest. Listed below are some common meeting problems and suggested strategies for participation. Hopefully, this list will be helpful to your next meeting.

Scope creep

While scope creep is inevitable, there are strategies to avoid it and minimize its impact. The first strategy involves being prepared. Identify any possible issues and loop in stakeholders and sponsors as early as possible. This will ensure that the project manager or leader is able to bring up these issues during the project. In addition, it will help the team react appropriately when scope creep occurs. Lastly, keep in mind that the longer a project is, the more scope creep is likely to occur.


Interruptions can be a problem at work, especially if the other person interrupts you. While you may want to show your leadership presence by interrupting your coworker, it will only backfire if you’re the senior person. Or you might get caught in a competition and end up sidetracking the entire conversation. In both cases, it will make your meeting end early without mention of your brilliant idea. Fortunately, there are some strategies for dealing with interruptions at work.

Standardization processes

Standardising processes is often described as a technical exercise, performed by experts, without consideration of socio-political factors. In reality, standardisation efforts tend to privilege one view of the world and one group over another, making the data relevant to those groups invisible. A common problem in standardisation efforts is that they obfuscate important social issues, whereas they could actually contribute to societal well-being.

Taking meetings outside

Taking meetings outside can help improve the quality of your next meeting. Many people feel distracted when they are in a meeting, which is counterproductive for many reasons. For instance, if people are distracted by their cell phones and computers, it can be very difficult for them to concentrate. Taking meetings outside can also help them to recharge their batteries. It also helps people to get back to their desks faster, which is essential for an effective meeting.

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